Have you ever got confused between an event coordinator and event planner? Yes, both are different and serve different purposes and responsibilities. It is essential to identify between the two jobs so that you can decide on who you would like to hire for your events. Based on the responsibilities and needs of your events, you should be able to choose the right person to assist at your event. Today we will share with you more about event coordinators and event planners. Let’s begin with the most fundamental difference between an event planner and an event coordinator:
Event coordinator. If you’re seeing a person that is busy to ensure a smooth-sailing event, then you may call that an event coordinator. It is because event coordinators are responsible to ensure the event will run smoothly. How will they do that? Well, definitely by carefully preparing the program flow, wisely choosing the venue and delivery dates, and other logistical tasks. An excellent event coordinator must be a quick-thinker and resourceful, as they must be able to manage unfortunate and unexpected occurrences adequately. Furthermore, event coordinators must possess the qualities of orderliness and meticulousness as they must be able to see small details that will affect the event quality that they are organizing. For event coordinators, it is unwise to draft any program flow because program flows must observe a balanced and systematic approach as they must consider various factors to ensure the event goes smoothly both for the hosts and guests.
Event planner. Probably when attending an event, this person is quite evident as they are responsible for all the designs and venue setup for the event. Unlike the event coordinator, event planners are for turning the client’s design vision for the event into a reality. It is one of the primary jobs of event planners to ensure that the event is aesthetically pleasing to the eyes. Together with the event coordinators, they are to manage the scheduling of ingress and egress activities for the event decorations. Event planners must be creative and innovative as they must turn a plain venue hall into a beautiful site that will be memorable to the hosts and guests.
To know more about their differences, here are some of the main job scopes of an event planner and event coordinator for your reference:
|Event planner||Event coordinator|
|Selecting a central theme||Organize delivery dates|
|Formulating the event budget||Organizing everything on-site|
|Selecting the venue||Direct and manage volunteers as well as schedule staff for set-up and take-down|
|Negotiating contracts||Oversee the event logistics|
|Identifying and sourcing vendors||Manages the event’s individual components|
|Creating a menu and hiring the caterer||Handle any permit requirements|
|Identifying speakers and aligning content with the theme||Oversee the marketing aspect of the event|
|Choosing decor||Makes the venue booking for the event and make sure it is ready for the event|
|Managing invitations and communications||Communicates with the client|
|Choosing event entertainment||Coordinates with the vendors and the people hired for the event|
What is great about these jobs is that they work hand-in-hand. They complement each other to ensure that the event will be successful and that the client’s vision for this event will turn into a wonderful reality. At this point, you should be able to determine which of the following is more suitable for your event needs. We hope that you always get the event coordinator and event planner that your event deserves. Don’t forget to connect with us for your event marketing services!
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